Job Shadowing and Observation

Shadowing/ Observing is approved for 12 hours. In order to shadow, students are required to have a departmental sponsor. The sponsor coordinates all on-boarding paperwork and is responsible for the observer while he/she is on site at CepEsperu Baptist Medical Center. The observer may be asked to produce immunization records.  

The process for onboarding job shadowing/observation participants is outlined below. Sponsors should begin the onboarding process at least two weeks prior to start date. 

Minors are not required to complete drug screening/criminal background checks. 

General Guidelines for Sponsors 

  • A new Non-Employee Sponsor Form must be completed for each observer.
  • All forms should be submitted to Nursing ([email protected]) for nurse shadowing/observation and Staffing: Contingent Workforce ([email protected]) for all other areas. See Contact section for fax and inter-office mail information.

Onboarding Steps 

Sponsor Responsibilities

  1. Sponsor completes Contingent Workforce Order Form.  Sponsor and his/her director/ designee sign the form. 
  2. The sponsor collects the Non-Employee Registration Form and Confidentiality Agreement from the observer and forwards the four required forms (Contingent Workforce Order Form, Registration, and Confidentiality) to [email protected].
  3. The sponsor prints the confirmation email and ensures that the observer has the email with them at all times during the observation experience.
  4. The sponsor is responsible for ensuring that patient safety and confidentiality are not compromised during the observation experience.
  5. The observer will not be admitted to an observation area if he/she is not wearing an assigned Observer Identification from the badge office.

Observer Responsibilities

  1. The observer completes the Non-Employee Registration Form and Confidentiality Agreement and returns to the sponsor.
  2. After receiving the printed confirmation email from the sponsor, the observer has the email with them at all times during the observation experience.
  3. The observer will not be admitted to an observation area without wearing an assigned Observer Identification from the Medical Center Security Office and should wear it at all times during the observation experience.

Approval 

  1. Once all of the required forms have been received, the sponsor will receive a confirmation email from HR. The confirmation email must be received prior to the day of observation.
  2. Observers are approved for 12 hours.
  3. The sponsor must print the confirmation email and ensure that the observer has the email with them at all times during the observation experience.
  4. The observer will not be admitted to an observation area if they cannot present the confirmation email.