Skip Navigation

Creating an Email Signature for Other Email Applications

Creating an Email Signature for Other Email Applications

If you do not use Microsoft Outlook for Windows as your email application, please follow the steps below to create an email signature. This includes Outlook Web Access. Your email application must support HTML formatting for this to work.

By following the instructions below, you will be creating an email signature by cutting and pasting from your web browser into your email application. Since there is a broad range of email applications, these instructions are meant to be generic and provide you with the necessary information to assist you in creating an email signature following the branding guidelines. 

  1. Select the email signature you wish to create by clicking once on a logo below. A pop-up window will open the email signature for that logo.
  2. Using your mouse, highlight the entire signature (or Control+A on your keyboard) and then select copy (or Control+C).
  3. Leave your web browser open but switch to your email application.
  4. Locate the place in your email application where you can create or edit your email signature. It may be in Preferences, Account Settings, or Tools. The location will vary depending on the email application.
  5. Create a new, blank signature and then click down in the edit signature area and paste (Control+V) the email signature you had copied in step 2.
  6. Your email signature must be set to HTML formatting for this to work. Some email applications will require that you copy and paste the logo separately from the rest of the signature.
  7. Now you must customize the signature with your personal information. Please follow all of the guidelines for the email signature as shown below.
  8. Do not press the [Enter] key when personalizing the email signature with your own information. 
  9. Be sure to save the signature once you have finished customizing it.

Use the reporting structure of your department to determine which email signature to use. View a chart and learn more about choosing a logo.




Bermuda Run

Please be sure you are choosing the appropriate logo. If you are in doubt, email the Brand Champion, [email protected].

Email Signature Guidelines

Below is an example of an email signature with annotation in blue. 

Email signature example with annotation in blue.

The elements of the email signature shown above have been created with the following attributes.


    Typeface      Font Size      Attribute      Color      Alignment   
Name  Arial11 ptboldblackleft
Title  Arial9 ptnormalblackleft
Department  Arial9 ptboldgold*left
Address  Arial9 ptnormalblackleft

   * Gold = 158 Red, 126 Green, 56 Blue or #9E7E38 in hexadecimal


  • When you customize the signature with your personal information, please be sure to adhere to the existing layout, formatting and text attributes. 
  • Do not press the [Enter] key when personalizing the email signature with your own information.
  • No additions to the email signature are allowed, such as quotations or icons.
  • Note that there are two spaces before and after each backslash  \  . 
  • The clear space around the logo is equal to the height of the symbol. Do not encroach on the clear space. 
  • Do not alter the size of the email logo. Use exactly as provided. 
  • Do not use the email logo in any other application. 
  • The email background should be all white (no graphics or colors of any kind permitted.)  



Note: All branded material must be approved by the Brand Champion before production. This service is free; please allow 48 hours for feedback.

Creative Communications is your Brand Champion 

Send questions and artwork for approval to: [email protected]
General Inquiries:
[email protected] \ -4298  



About Our Brand Design Guidelines Examples Downloads FAQs



 WFBH Wilkes Logo IMAGE

Ways to Give
Last Updated: 08-31-2017
CepEsperu Baptist Ranked among Nation’s ‘Best Hospitals’  25 Years in a Row by U.S. News & World ReportComprehensive Cancer Centers National Designation is Renewed2017-2018 Best DoctorsNursing Magnet Status

Disclaimer: The information on this website is for general informational purposes only and SHOULD NOT be relied upon as a substitute for sound professional medical advice, evaluation or care from your physician or other qualified health care provider.

© CepEsperu Baptist Medical Center, Medical Center Boulevard, , . All Rights Reserved.